Terms and Conditions for Sound in the Woods

Last Updated: 14/4/26
Company: Sound Outside (“we”, “us”, “our”)
Applies to: All woodland-based creative retreats, workshops, events, and experiences delivered by us (together, the “Retreat” or “Retreats”).

1. Acceptance of Terms

By booking, attending, or participating in any Retreat, you confirm that you have read, understood, and agree to these Terms.

If booking on behalf of others (including children), you confirm you have authority to accept these Terms for all participants.

2. Nature of Our Retreats

Sound in the Woods offers small-group, creative experiences in woodland settings, including (but not limited to):

  • Music-making and sound exploration

  • Creative workshops and group activities

  • Nature immersion and sensory experiences

  • Movement, mindfulness, and reflective practices

  • Campfire-based sessions and shared experiences

All Retreats are outdoor, nature-based, and participatory in nature.

3. Eligibility and Health

You must be:

  • At least 18 years old, or

  • Accompanied by a parent/guardian who accepts these Terms

Our Retreats may involve:

  • Outdoor terrain

  • Creative and physical participation

  • Exposure to weather and natural elements

You are responsible for ensuring you (and anyone you book for):

  • Are physically and mentally able to participate

  • Have consulted a healthcare professional if needed

You must not attend if you:

  • Have a contagious illness

  • Are unwell in a way that may affect group safety

Important: Our Retreats are not therapy, medical treatment, or clinical services.

4. Assumption of Risk

You acknowledge that participation involves inherent risks, including:

  • Slips, trips, and falls

  • Uneven or natural terrain

  • Weather exposure

  • Minor injuries or physical strain

  • Emotional or psychological responses from creative work

You accept full responsibility for these risks for yourself and any participants you book.

5. Outdoor Environment and Access

Retreats take place in woodland and natural environments, which may include:

  • Muddy, uneven, or slippery ground

  • Limited facilities

  • Exposure to weather, insects, and natural elements

You are responsible for:

  • Wearing appropriate clothing and footwear

  • Arriving safely using provided directions

  • Checking travel and access conditions

We are not responsible for:

  • Travel disruption

  • Parking issues

  • Conditions outside our control

6. Participant Responsibilities

You agree to:

  • Follow all instructions and safety guidance

  • Respect facilitators and other participants

  • Engage responsibly in all activities

  • Bring required equipment (see joining instructions)

  • Disclose relevant medical or accessibility needs

You must:

  • Not attend under the influence of drugs or alcohol

  • Stop participation if you feel unwell

  • Take responsibility for your own wellbeing

7. Small Group Ethos and Conduct

Our Retreats are intentionally small, collaborative group experiences.

You agree to:

  • Contribute respectfully to the group environment

  • Respect boundaries and differences

  • Engage in a spirit of curiosity and openness

We may remove participants (without refund) if they:

  • Disrupt the group

  • Behave unsafely

  • Do not follow guidance

8. Creative Content and Intellectual Property

All materials, activities, and content provided during Retreats remain the property of:

Sound Outside / Sound in the Woods

You may not:

  • Reproduce or distribute materials

  • Use content for commercial purposes

  • Replicate Retreat formats or sessions

Any recordings, music, or creative outputs remain subject to our guidance and permissions.

9. Photography and Media

We may capture photos or videos for documentation and marketing.

  • Consent will be requested at booking or on arrival

  • You may opt out at any time

You must not:

  • Record or photograph others without consent

10. Bookings, Payments, and Confirmation

Bookings are confirmed once:

  • Payment is received

  • You receive confirmation

We reserve the right to:

  • Correct pricing errors

  • Cancel bookings where necessary (with refund)

11. Cancellations, Transfers, and Credits

Specific terms may be listed on each Retreat page.

Unless stated otherwise:

  • Bookings may be non-refundable

  • Transfers or credits may be offered at our discretion

If we cancel or change a Retreat, we may offer:

  • Transfer to another date

  • Credit

  • Alternative arrangement

We are not responsible for:

  • Travel or accommodation costs

12. Weather and Force Majeure

All Retreats are outdoor and weather-dependent.

We may:

  • Adapt activities

  • Change schedules or locations

  • Shorten or cancel sessions

If changes occur due to:

  • Weather

  • Safety concerns

  • External factors beyond our control

We may offer:

  • Transfer or credit only (no refund unless required by law)

13. Personal Property

You are responsible for your belongings.

We are not liable for:

  • Loss

  • Theft

  • Damage

14. Medical and Emergencies

We do not provide insurance.

You are responsible for:

  • Your own insurance (if desired)

In emergencies, we may:

  • Provide basic first aid

  • Contact emergency services

15. Liability

To the fullest extent permitted by law:

We are not liable for:

  • Injury, loss, or damage arising from participation

Exception (UK law):
Nothing excludes liability for:

  • Death or personal injury caused by negligence

  • Fraud or misrepresentation

16. Data Protection

We handle personal data in line with your Privacy Policy.

We may collect:

  • Contact details

  • Emergency information

  • Relevant health information (where necessary)

17. Accessibility and Inclusion

We aim to be inclusive, but woodland environments may present limitations.

Contact us before booking to discuss:

  • Accessibility needs

  • Adjustments

18. Programme Changes

Retreat schedules are flexible and may change.

We may adjust:

  • Activities

  • Facilitators

  • Timings

This does not automatically entitle you to a refund.

19. Severability

If any part of these Terms is invalid, the rest remain in effect.

20. Governing Law

These Terms are governed by the laws of England and Wales.

21. Contact

Email: hello@soundoutside.com
Website: www.soundinthewoods.com